Taxpayers, current and prospective patrons of the Community Library are affected by this policy in their access to library materials and services. The New York State Department of Education Charter record number 24,036 designates the Cobleskill-Richmondville School District as the chartered service area of the Community Library. Permanent, seasonal or temporary residents of the district and near surrounding areas may be provided differing privileges under this policy. Special considerations for children and other vulnerable persons are also provided in this policy.

Statement of Purpose

Full use of the library’s materials and services is reserved for long-term residents of the Cobleskill-Richmondville School District and near surrounding areas. Registration establishes identity and residency in the library database system shared among MVLS and SALS member libraries. Adherence to this policy helps prevent duplicate records, inaccurate correspondence with patrons, issues with anonymous statistical tracking and other errors. Periodic renewal of registration provides an opportunity to correct or adjust patron information and preferences.


Registration for full privileges, including borrowing and use of internet-connected computers, must be completed with personal identification and proof of residency. Identification can be verified with currently valid personal photo identification issued by a government agency, school or organization known by the Community Library. Proof of residency in the Cobleskill-Richmondville School District may be established with business correspondence or postmarked mail dated within the last 30 days. Minors and other dependents may register through association with a parent or legal guardian with a currently valid registration. Though equivalent documentation is required for all registrations, exceptions to eligibility may be made for residents of near surrounding areas that are unserved by a Mohawk Valley Library System member library. Residents of other library service areas that are interested in registering will be directed to the library that provides service to their area.

Registration cards must be available and able to be read with our barcode scanner in order to borrow or use the internet computers. A borrower’s account can be looked up with positive identification by library staff without a borrower card one time per year. A replacement card can be issued for a fee in the event of a lost or stolen card or if a borrower has already used their annual free lookup allowance.

Restrictions may be placed on the number of items that may be borrowed based on registration status. Patrons with temporary residency may be allowed to borrow fewer items at a time. Patrons who have excessive library fees may be restricted from borrowing or using the internet computers. Library fees may be levied for overdue materials or replacement costs.

Parents and legal guardians may request that internet access privileges not be extended to those in their care; though a distinction that prevents such access will be made in that child or other borrower’s record, the library cannot prevent their accessing the internet through other means. Patrons may indicate their preferences for business communication from the library and may also adjust those preferences online. The library will contact patrons according to those preferences and in the most efficient manner available, though bills will always be mailed.


The Library Director or a designee holds responsibility for providing documents related to the policy to the concerned parties. The Library Director is responsible for training and supporting staff regarding this policy. Patrons interested in making full use of library materials and services are responsible for following this policy in completing and maintaining their registration. The library will issue notices when registration renewal is approaching.

Approved Date: 12/13/2012

Revised: 2/12/2015


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