Paid Time Off


This policy applies for hourly staff who are non-exempt from overtime payment with one year or more of satisfactory service. Staff who have successfully completed probation are eligible to receive payment at their current hourly rate in exchange for unused benefit hours on separation from employment with the library. The staff who are exempt from overtime payment may have a separate paid benefit agreement with the Board of Trustees.

Statement of Purpose

A flexible policy concerning absences from an established regular work schedule allows employees the discretion to take reasonable amounts of time away from work to attend to a variety of personal and family needs. Oversight of the time taken is also thereby limited to the logistics of covering work schedules and tracking leave balances. Unscheduled absences can also be controlled to some extent.


Hourly employees of the library with one to three years of service will receive 60 hours per year of paid leave to be used at their discretion. This would include, but not limited to sick leave, vacation, mental health days, personal days, illness or death in the family. Hourly employees with four or more years of service will receive 90 hours per year of paid leave to be used at their discretion. All requests for time off must be submitted to the Director. Written requests are preferred and concurrent requests will be addressed in the order they are received; adequate notice is appreciated for scheduling purposes.

Staff are expected to use their paid time off benefit hours to cover unexpected absences including but not limited to inclement weather when the library remains open, breaks longer than the allowed periods for lunch, dinner, etc. Exceptions to this expectation, including ‘make-up hours’ may be given at the Director’s discretion.


The Library Director ensures implementation of this policy through approval of time off requests, oversight of timesheets, staff scheduling, and maintenance of paid time off records for each employee. The Library Director or a designee holds responsibility for providing documents related to the policy to the concerned parties. The Library Director is responsible for training and supporting staff regarding this policy.

Approved Date: 12/14/2017

Revised: 3/14/2019

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