Gifts of Library Materials


This policy provides guidance on the acceptance of gifts into the library collection. Members of the public providing these items are affected by this policy as are staff members who accept the gifts.

Statement of Purpose

As noted in the Collection Management policy, library materials are subject to criteria that may not readily apply to materials not intended for use in a public library. Gifts may or may not fit these criteria well. Most people providing gifts of library materials to the library intend to further the mission of the library of providing library resources to the public. This policy details special considerations that may apply to gifts of library materials regarding their selection, retention, reconsideration.


All donated library materials will be evaluated based on the same criteria regarding selection, retention and reconsideration as library materials acquired regularly. In keeping with the standards for retention, donated items may be diverted from the collection for fundraising purposes or discarded. Items receiving any specific notice apart from the general collection (named collections, bookplates, etc.) may not be exempted from these standards.

The library will generally not accept donations of the following types of material: reference works, bound periodicals, or obsolete physical formats such as video cassettes, vinyl records, etc. The library reserves the right to decline any donation at any point for any reason.


A receipt showing the date of donation and an estimated quantity of items is available upon request. The library will not provide assessments of value for donated items. The Library Director or a designee holds responsibility for providing documents related to the policy to concerned parties. The Library Director is responsible for training and supporting staff regarding this policy.

Approved Date: 6/12/2014


Reviewed by / on: